Executive Assistant to the CIO and CISO (m/f/d)

The Nemetschek Group is a pioneer for the digital transformation in the AEC/O industry and focuses on the use of open standards (OPEN BIM). As one of the world's leading groups in this industry, the Nemetschek Group increases the quality in the construction process with its intelligent software solutions and improves the digital workflow of all those involved in the process. As a result, buildings can be planned, built, and operated more efficiently, sustainably and with less impact on resources.

About this Role

We are looking to hire an experienced Executive Assistant (m/f/d) who will support the Chief Information Officer (CIO) and the Chief Information Security Officer (CISO). This role requires a highly organized and proactive person with extensive experience supporting C-level leadership, adept at managing complex calendars, high‑stakes meetings, and confidential communications to keep executives focused on strategic priorities. You will be known for anticipating needs, streamlining workflows, and building strong cross‑functional relationships that enable faster, more informed decision‑making at the top level. This role reports into the Group CIO and needs to be based in Munich, where the Nemetschek HQ is located.

Responsibilities:

• Assist in preparing for meetings, including gathering relevant materials and background information on agenda items, preparing documents and reports
• Schedule and organize meetings, ensuring all logistical details are handled (such as venue arrangements and technology setup), manage travel arrangements, expense management and administrative tasks
• Act as a liaison between the CIO, CISO, and stakeholders including internal executives, direct reports, and external clients. Ensure information flow and alignment on priorities and agendas
• Proactively improve processes and anticipate needs
• Maintain and ensure confidentiality regarding sensitive information and ensure compliance with governance policies
• Organize events and organizational summits
• Coordinate special projects as directed

Qualifications:

• Vocational training/education next to 3+ years of experience as an executive assistant in a fast-paced environment
• Business fluent in German and English (written and spoken)
• Exceptional organizational and time management abilities
• Advanced proficiency in Microsoft Office Suite
• Proficiency with a range of tools and technologies with learning ability to incorporate new ones
• Strong problem-solving skills and attention to detail
• Proactive mindset with ability to work independently
• Excellent communication and interpersonal skills
• Discretion in handling confidential information
• Comfortable with AI-powered productivity tools (e.g., scheduling, transcription, project management)
• Ability to identify new solutions to streamline workflows
• Willingness to learn and adapt to new technologies
• Self-starter with a keen eye for process improvement