Workplace Experience Specialist

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected, and safe and improve the lives of design and construction professionals everywhere. 

The Workplace Experience Specialist helps create an environment where Bluebeam employees feel supported, connected, and inspired to do their best work. This role provides outstanding customer delight across our U.S. and international offices, ensuring a consistent and engaging experience for everyone, including remote and hybrid teams. Responsibilities include coordinating workplace requests and building work orders, overseeing programs like office snacks and supplies, and supporting events that bring teams together. The Specialist also collaborates with vendors and internal partners to keep operations running smoothly while contributing ideas that enhance our workplace culture and employee experience.

About the Role:

• Provide day-to-day support for workplace operations, ensuring a positive experience for employees and visitors.
• Manage workplace service requests, building work orders, and office maintenance tasks to maintain smooth operations.
• Oversee office programs including snack and beverage service, office supply inventory, and vendor management.
• Support the planning and execution of office events, meetings, and experiences that strengthen team engagement and culture.
• Partner with cross-functional teams—including Facilities, IT, and Security—to ensure operational efficiency and uphold safety and security standards for all employees.
• Monitor and maintain adherence to workplace safety procedures, emergency response protocols, and building access systems.
• Participate in the continuous improvement of workplace processes, contributing ideas that enhance efficiency and the employee experience.

About You:

• Manages snack program and all associated vendor relationships continuously looking for ways to improve.
• Develops and manages office supply inventory systems; forecasts needs and seeks cost-effective solutions.
• Assists in planning, facilitation, and execution for team meetings and internal events; consults with stakeholders to deliver impactful experiences that align with organizational priorities.
• Directs the timely resolution of all building work orders and Workplace Experience service requests, ensuring operational excellence and compliance with company standards.
• Manages building access control processes, including maintenance of security protocols and oversight of access card distribution to safeguard employees and assets.
• Tracks spend against the departmental operational budget and approves invoices; implements financial controls to align with organizational goals. Tracks environmental data for CSRD reporting.
• Compiles, analyzes, and presents monthly occupancy metrics and work order data, providing actionable insights for leadership decision-making.
• Proactively leads the development and rollout of enhanced workflow processes, driving innovation in workplace operations and employee experience.
• Champions a culture of collaboration by cultivating positive, productive working relationships across all levels of the organization, serving as a trusted partner to employees, leaders, and cross-functional teams.
• Experience in workplace operations, facilities management, or employee experience roles.

Extras:

• Experience in PDF software
• Proficient use of SharePoint and Smartsheet
• Proficient use of a variety of work order systems such as Angus and Building Engines
• Occasional travel to office locations as needed

What We Offer:

• People-focused, entrepreneurial culture with the backing of a stable, global, corporate entity – Nemetschek
• Competitive compensation and benefits package
• Fully vested 401K right from the day you start
• Generous PTO, including sick/mental health & volunteer days
• Free & unlimited access to BetterUp Care, a well-being platform
• Work-life balance fostered through a culture of diversity, inclusion, and appreciation of individual lifestyle needs
• Opportunity for continuous professional development
• Free & unlimited access to LinkedIn Learning
• Up to $5K annual education reimbursement (after 1 year tenure)

Below is our DEIBA (Diversity, Equity, Inclusion, Belonging, and Accessibility) mission statement:

Bluebeam is committed to building an inclusive environment in which everyone, regardless of background, has an opportunity to experience a deep sense of belonging. Each of our unique perspectives amplifies our collective power, and by encouraging diverse perspectives in an environment infused with mutual respect, we arrive at better solutions. And when we bring the best version of ourselves to work, we can make our best contributions to the global community of people who build our world.​

About Bluebeam:

The construction industry is adopting new technology at a feverish pace. Tablets and cell phones are replacing paper blueprints, drones are surveying job sites in 3D, and cloud collaboration is changing the way teams work together. Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Today, over 3 million people throughout the world use Bluebeam. In the US, we’re a critical partner for the majority of top AEC firms, and rapidly expanding our presence globally, with offices in Sweden, Germany, and the UK.

Come design and build your future with us!

Bluebeam is proud to be an equal-opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Base pay offered will depend upon qualifications and other operational considerations. Base pay is one part of Bluebeam’s Total Rewards program, which seeks to compensate and recognize employees for their work. Most sales positions are eligible for commission under the terms of an applicable commission plan, while most non-sales positions are eligible for a bonus under the terms of an applicable bonus plan. Additionally, Bluebeam provides best-in-class benefits, with 100% employee-covered health and welfare benefits and paid time off.  Bluebeam is a growing company with many opportunities. If this role and/or pay range is not an exact fit, we still encourage you to apply.

Base Pay Range: $56,900 - $73,850 + annual bonus percentage