Executive Assistant

At Bluebeam, we empower people to advance the way the world is built. We create smart software solutions that make construction sites more efficient, connected and safe and improve the lives of design and construction professionals everywhere. 

About the Role: 

As part of a team of administrative professionals, the Executive Assistant delivers a consistent and reliable level of service, with the goal of increasing productivity and efficiency within the executive office.

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions:

• Supercharges the effectiveness of the executive(s) through prioritization, goal alignment & reporting, communication, and the completion of priority items.
• Support up to three Executives of the leadership team simultaneously
• Protects each Executive’s time through strategic and proactive calendar ownership & management.
• Establishes effective calendar & meeting processes, vetting a variety of meeting requests, ensuring each Executive is prepared for meetings and events.
• Identifies ways to expand Executive impact through communications, meetings, events, etc.
• Manages each Executive’s Inbox, if requested.
• Manages the administration and execution of select meetings and events including all logistics and the development of agendas, coordination on presentations, taking adequate notes and post-meeting follow-ups as needed.
• Owns the end-to-end cycle of expense report processing & approvals.
• Makes domestic & international travel arrangements & itineraries including flights, hotels, car services and other needs as required.
• Works closely with the EA to the CEO/Director of Executive Administration, as well as cross-functional teams on a variety of activities and projects, communications, meetings, event planning, and office logistics.
• Partners with the other EAs to influence, implement and deliver a consistent and reliable level of service, with the goal of increasing executive productivity and efficiency as the business scales.
• Provides ad-hoc support to other executive leaders as needed.
• Makes purchases for individuals and teams, including employee recognition & gifts.
• May be required to backup support to the Facilities lead in the Dallas office, with a focus on employee experience and culture-building.
• Facilitates execution of key corporate documents, including coordinating signatures, routing for approvals, and tracking completion for executive, legal, tax and compliance needs.
• Gathers organizes and submits required information and documentation for business applications, renewals, audits and other corporate processes in partnership with cross-functional teams.
• Provides occasional support to other members of management including Directs to the three primary Executives, including preparing materials, gathering information and coordinating logistics for high-priority initiatives.
• Provides support for other EAs as needed (covering while other EAs are out of the office).

About You: 

• Collaborative, with the ability to build and maintain effective professional relationships, with a focus on maturity, integrity, confidentiality, proactive communication and resiliency.
• Strong communication skills, verbal and written, as well as keen observational and active listening skills.
• High level of organization, responsiveness, customer service skills, good judgement, ability to manage multiple, concurrent tasks and a broad understanding of business concepts.
• Ability to apply EQ to decision-making, critical thinking and problem-solving.
• Quickly determine and implement best practices, processes and systems.
• High degree of flexibility with the ability to take on a wide range of responsibilities.
• Curiosity and a learning mindset to support continuous growth both personally and for the business.
• A strategic mindset - ability to take detailed work into the big picture, as well as evaluate what is urgent versus important, while reacting appropriately.
• Keen observational and active listening skills.
• Ability to adapt work and communication style based on your audience.
• Demonstrates understanding of company policies and procedures and their application and impact on company operations and success.
• Strong skills in MS Outlook, Word, Excel and PowerPoint and shared collaborative tools such as SharePoint and/or OneDrive for Office 365 or equivalent platform.
• Ability to quickly learn to use new software and technology as needed.
• B.A. (or equivalent degree) and 8 years of relevant work experience, or
• H.S. Diploma, A.A. or A.S. and 10 years of relevant work experience

What we offer 

• People-focused, entrepreneurial culture with the backing of a stable, global, corporate entity – Nemetschek 
• Competitive compensation and benefits package
  • 100% paid medical premiums for employees, 80% paid for dependents 
  • Fully vested 401K right from the day you start
  • Generous PTO, including sick/mental health & volunteer days 
  • Free & unlimited access to BetterUp Care, a well-being platform 
• Work-life balance fostered through a culture of diversity, inclusion, and appreciation of individual lifestyle needs 
• Opportunity for continuous professional development
  • Free & unlimited access to LinkedIn Learning 
  • Up to $5K annual education reimbursement (after 1 year tenure)

Below is our DEIBA (Diversity, Equity, Inclusion, Belonging, and Accessibility) mission statement:

Bluebeam is committed to building an inclusive environment in which everyone, regardless of background, has an opportunity to experience a deep sense of belonging. Each of our unique perspectives amplifies our collective power, and by encouraging diverse perspectives in an environment infused with mutual respect, we arrive at better solutions. And when we bring the best version of ourselves to work, we can make our best contributions to the global community of people who build our world.​ ​​​​​​​

About Bluebeam

The construction industry is adopting new technology at a feverish pace. Tablets and cell phones are replacing paper blueprints, drones are surveying jobsites in 3D, and cloud collaboration is changing the way teams work together. Bluebeam plays a crucial role in this transformation. The key to our success is a customer-focused approach to product development: we work with the industry to create solutions for the industry. Today, over 3 million people throughout the world use Bluebeam. In the US, we’re a critical partner for the majority of top AEC firms, and rapidly expanding our presence globally, with offices in Sweden, Germany and the UK.

Come design and build your future with us!

Bluebeam is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Base pay offered will depend upon qualifications and other operational considerations. Base pay is one part of Bluebeam’s Total Rewards program, which seeks to compensate and recognize employees for their work. Most sales positions are eligible for commission under the terms of an applicable commission plan, while most non-sales position are eligible for a bonus under the terms of an applicable bonus plan. Additionally, Bluebeam provides best in class benefits, with 100% employee covered health and welfare benefits and paid time off. Bluebeam is a growing company with many opportunities. If this role and/or pay range is not an exact fit, we still encourage you to apply.

This role will sit onsite in our Dallas, TX office.

The base pay range for this position is:  $108,900-$136,000